Kanab Library RFP
This is a sample RFP, not an actual Request for Proposal
The city of Kanab is seeking a qualified development firm or individual interested in the renovation and economic use of the Old Kanab Library, located in the heart of Kanab. This building, built in 1939 and listed on the National Historic Register, has unique historical and architectural value. After much study, the city of Kanab has determined that the Old Kanab Library can best serve its citizens by making it available for lease to a public business, group, organization, or individual which is sensitive to the historical significance of the building. It is expected by the city of Kanab that successful offerors will undertake restoration efforts in conjunction with preparing it for their economic use. The Heritage Council may ask to reserve a small portion of the building for historic uses.
This RFP is intended to provide offerors with sufficient basic information to submit a competitive proposal meeting minimum requirements, but it is not intended to limit a proposal's content. Creative ideas for the use of the Old Kanab Library space are encouraged. Questions regarding the RFP may be directed to the Kanab Heritage Council, Jo Smith, President, at 435-644-5154.
Background
The Old Kanab Library was constructed in 1939, in art deco architectural style. It is located in the prime tourist-traffic area in our small city. The library sits at the cornier of Center and 100 East Streets, across the street from Parry Lodge, Denny's Wigwam, and the Kane County Travel Council, important tourist stops in the city. Also across the street is the primary parking area in the city for tour busses. The Old Kanab Library is thus an ideal location for small businesses aimed at the tourist trade.
Terms of the Lease Agreement
The lease of the building will begin upon acceptance of the proposal, or as otherwise negotiated with the successful offeror. The duration of the lease will be negotiated.
Renovation and Restoration
Renovation plans will preserve and maintain architectural features of historical significance. They will meet the Secretary of Interior Standards for rehabilitation and be prepared in consultation with the Division of State History. Specific needs include but are not limited to: preservation and maintenance of the facade of the building; repair and refinishing of hardwood floors; and preservation of the ceiling height.
Offeror should include a general description of renovation plans in the proposal. Before acceptance of the proposal, the City and the Heritage Council reserve the right to review and approve, in consultation with the Division of State History, the final renovation plans prior to the initiation of construction activity
Plans should also include modifications necessary to fully bring the Old Kanab Library up to the current Uniform Building Code (UCBC) for Building Conservation. This may include replacing plumbing, heating and air conditioning units. It is anticipated that prospective offerors will inspect the building prior to submitting a proposal. The building will be available for inspection by arrangement with Jo Smith, President of the Heritage Council, or Keith McAllister, the city manager.
Plans should also include renovation and other provisions as described in the Addendum to this RFP for designated space in the Old Kanab Library to be reserved for use by the Kanab Heritage Council. The finished condition of this space should be consistent with the rest of the building.
Acceptable Uses of the Space
It is hoped that proposals will consider the use of either the federal or state investment tax credits available for commercial or residential rental use. Proposed uses of the space should be compatible with the community of Kanab. Examples of such uses include: retail outlets (coffee shops, restaurants, clothing stores, art galleries or craft stores, etc.); commercial offices; and residential uses. Proposed uses that draw on the historic heritage of Kanab will be given special consideration.
Proposal Format
Proposals should be concise and in outline format. Supplemental information should be referenced and included as attachments. All proposals should include the following sections:
I. Letter of Transmittal. The letter of transmittal should include an introduction of the offeror's company, and the name, address and telephone number of the person to be contacted along with others who are authorized to represent the company in dealing with this RFP.
II. Executive Summary. The executive summary should briefly describe the offeror's approach to the proposal. It should also indicate any aspects of the RFP which cannot be met by the offeror.
III. Qualifications. This section should provide information on the offeror's qualifications and experience relevant to the work to be performed. Included should be: a company profile; examples of projects completed relevant to this RFP; and appropriate references including addresses and phone numbers of at least three individuals who may be contacted for reference by the city of Kanab.
IV. Technical Approach. This section constitutes the major portion of the proposal. It should demonstrate the offeror's understanding of the desired overall performance expectations as well as explain the approach to be taken. Specifically, it should detail the offeror's assessment of the restoration and renovation work to be performed and should explain the approach that will be taken to complete the work. It should also outline the developer's vision for economic use of the building and present a viable plan for realizing this goal. It is not necessary that the proposal include detailed plans or specifications, but it should provide a clear picture of what is envisioned. Each requirement specified in the RFP should be addressed.
V. Cost Proposal. The cost proposal should indicate how much the offeror is willing to lease the building for, conditions of the lease, experience, and terms of restoration the offeror will make.
VI. Attachments. Company brochures, illustrations, or other material should be included in this section.
Evaluation Criteria
The review committee will consist of representatives of the City Council, Division of State History, Building Inspector's office, and the Kanab Heritage Council. Primary evaluation criteria are listed below.
A. Proposals must demonstrate that the developer has: (1) The ability and experience to execute high quality restoration of historic buildings which meet the Secretary of Interior Standards; and (2) Experience in providing viable and suitable economic uses for historic buildings; and (3) Ability to market the proposed project to potential sub-lease holders.
B. The price of the proposed uses which are consistent with the historic traditions of Kanab city.
C. Priority will be given to proposed uses which are consistent with the historic traditions of Kanab city.
Proprietary Information
Offerors are requested to mark any specific information contained in the proposal which is not to be disclosed to the public or used for purposes other than the evaluation of the proposals. Pricing and service elements of the successful proposal will not be considered proprietary. The proposal and all supporting materials supplied will become the property of the Kanab Heritage Council and the city of Kanab, and may be returned only at their option. Proposals submitted may be reviewed and evaluated by any person at the discretion of the city.
Submission of Proposals
Submit five copies of your proposal to: Jo Smith, President, Kanab Heritage Council, 355 S. Main, Kanab, UT 84741, prior to the closing date specified. The reference number for this RFP is ________. Please include this number on your proposal, as well as any correspondence or documentation relating to the RFP.
Addendum Specifying Renovation Required for Space to be Reserved for Civic Use
The city of Kanab wishes to retain for the Heritage Council a space to be negotiated depending on the use intended by the successful offeror.