We are seeking an individual, company, or nonprofit organization to bring their skills, talents, vision, and proposals to the operation of a Book and Gift Shop at the Division of State History (DSH).
The goals of the Book & Gift Shop:
Provide hours of operation consistent with but not necessarily the same as operating hours of the DSH:
Monday through Friday 8:00 a.m. - 5:00 p.m. and
Saturday 10:00 a.m. - 3:00 p.m.
Sell quality history-related products and publications including such subjects as archaeology, history, preservation, etc.
Sell Historical Society publications and products
Sell products compatible with Division programs, i.e., historic preservation, museum exhibit, archaeology, and local history.
In addition, each proposal will address the following standards:
- Satisfy the customer
- Complement the mission of the DHS
- Provide quality publications and products
Request for Proposals (RFP)
By way of this RFP process, the Utah DSH seeks providers of products and publications at the DSH Bookstore located at 300 Rio Grande, Salt Lake City, Utah 84101. DSH invites you to submit a proposal to provide such products and publications.
The products and publications made available in the Bookstore must be appropriate to, and enhancing of, the mission of DSH, and available for purchase by the public at the DSH Bookstore. The products and publications may also be available for purchase at other locations.
Through this RFP process, DSH may award a contract to the best proposal received, based on evaluation criteria outlined below. Any proposed contract is subject to approval by the Utah Division of Purchasing and the Utah Division of Finance in addition to DSH. No acceptance of a proposal is binding on DSH or the successful offeror until such approval is obtained in writing.
All proposals must be in writing--no oral proposal will be considered.
The pre-proposal conference will be held on Tuesday, 5/28/96 at 10:00 a.m. at the History Book Store, 300 Rio Grande, SLC, Utah to answer questions and assist potential offerors with completing this RFP. Included at this pre-proposal conference will be assistance in completing all parts of the RFP. If you cannot attend, please feel free to submit your proposal in writing, but we do encourage you to attend this important meeting if you have any questions about the RFP process, DHS or its amenities or other related matter.
Offerors are at liberty and are encouraged to be creative and expansive in their proposals to provide products and publications at DHS to enhance and further its mission and purpose. The historic mission of DHS is important in this regard. Offerers should not be discouraged by the RFP process in any way. All interested offerors will be given assistance, as necessary. Further, offers from individuals of all racial, ethnic, cultural, and religious backgrounds will be given equal consideration.
Issuing Office and RFP Reference Number
The Utah Division of Purchasing is the issuing office for this document and all subsequent addenda relating to it. The reference number for the transaction is Requisition No. CG6060. This number must be referred to on all proposals, correspondence, and documentation relating to the RFP.
Four copies of the proposal must be received at the Utah Division of Purchasing Office, 3150 State Office Building, Salt Lake City, Utah 84114, prior to the closing date and time specified. The deadline for receipt of proposals is Tues. 6/11/96 at 3:00 p.m.
Any proposal may be withdrawn or modified prior to acceptance.
Term of Contract
The term of any contract awarded based on this RFP may be five (5) years with a five (5) year option at the DHS discretion and by mutual agreement.
The successful offerors will be required to sign a standard contract. Any offeror may obtain a copy of the sample contract from Debbie Michael at 533-3531.
Consideration of Proposals
Each proposal should consider the overall mission of DHS and the offeror's ability to provide a quality service that enhances DHS's mission. All proposals will contain a discount for Historical Society members. In addition to traditional rent or lease payments, the DSH is willing to consider a wide variety of possible financial arrangements for the compensation it receives from offerors depending upon the type of service being proposed. The offeror's proposal should specify what types of financial or beneficial compensation to DHS it proposes. These might include, but are not limited to, payment to DHS of a percent of sales, payment of a monthly fee, a lease amount, rental charge, or other creative financial or beneficial offer that may enhance the mission of DHS. DHS realizes that some offerors may not be able to operate at a profit and therefore will not be able to compensate. DHS recognizes this and encourages these offerors in any case. However, offerors that are able to compensate DHS will be given priority. The various offers will be given special weight based on quality and experience. The DHS may award a contract based on the proposal received without further discussion of such proposal.
Scope of Services
It is DHS's intent to solicit the best and widest range of proposals that will enhance and further the mission of DHS, be most appropriate, and provide stability and growth for DHS and the offeror.
All proposals must be in writing and signed by the offeror. They must include the name, address, and telephone number of the person to be contacted in connection with the proposal, along with others who are authorized to represent the offeror in connection with the RFP. At a minimum, the proposal should include what the offeror intends to provide by way of service hours together with the offeror's proposal to compensate DHS:
A. The offer should contain a brief statement of the methods and/or ways in which the services will be offered and how this will enhance DHS's mission. This should include a discussion of public access and participation in providing book signing, open houses, etc.
B. The offeror should state its past history in providing the service or any special skills in marketing, and whether service is being marketed or being made available at locations other than DSH.
C. The proposal shall state how the offeror will supply the service including what resources are needed from DHS and what resources the offeror will bring to the Bookstore. The offeror should provide information on past sales history, if it exists, and other information about selling and/or marketing that may demonstrate the feasibility of making available the service.
D. The offer shall include a statement of proposed compensation terms between the offeror and DHS including willingness to provide membership discounts, Historical Society discount, Historical Society publications, and compatible products for DHS programs, i.e., historic preservation, archaeology, museum exhibits, and local history. In addition or as an alternative to traditional lease or rental payments, terms may include creative arrangements mutually agreeable to the parties.
E. Each offer shall provide the following information to the extent possible. Assistance will be provided at a pre-proposal conference.
- CLEAR IDENTIFICATION OF THE OFFEROR, I.E., AN EXISTING COMPANY, A NEW COMPANY, AN INDIVIDUAL, A PARTNERSHIP, ETC.
- A COMPLETED PERSONAL AND BUSINESS HISTORY FORM TO THE EXTENT THEY ARE APPLICABLE TO YOU (SEE EXHIBIT A).
F. The offeror must indicate his/her ability to comply with the Standard Terms and Conditions of a contract. However, the terms of that contract may be negotiable depending upon circumstances. The offeror shall specify which contractual provisions are unacceptable and why.
Each offeror should meet the mission of DSH in terms of quality of service and should meet the operational conditions of DSH. The offeror should meet the operational conditions of DSH. The offeror should be reasonably financially sound. In addition, each offer will be ranked according to the following criteria:
25% Benefit to the overall mission of DSH
30% Financial benefit to DSH: What the offeror proposes to give to DHS in terms of a fee, rent, membership discount, sale of historical society publications, and willingness to sell compatible products for DHS programs.
10% Demonstrated ability (or potential) to provide the bookstore quality service.
10% Value of the service to attract visitors and buyers through use of marketing, demonstrations, book signing, etc.
10% Fiscal feasibility of the offer and financial soundness of the offeror and its principles.
10% Interpersonal capabilities of the offeror: Is he or she easy to work with? Does his or her interpersonal skill provide a sound opportunity for a quality relationship with DSH and their patrons.
5% Values of the offer to the operational conditions of the DSH: Does it contain elements to provide additional services or educational benefits to the DSH.
DSH ACKNOWLEDGES THAT THERE MAY BE SOME SUBJECTIVITY IN EVALUATION OF THE LISTED CRITERIA. EVERY EFFORT WILL BE MADE BY DSH, OR ANY PANEL OF JUDGES IT USES, TO BE IMPARTIAL AND FAIR IN THE EVALUATION PROCESS.