Grant Reimbursement Forms
Grant recipients will be reimbursed upon receipt of evidence that they have met agreed-upon program goals (or some
part thereof) and have spent local match funds and/or donated services.
Grant Reimbursement Guidelines
What you need to know to comply with grant requirements.
- Purchasing items or services
- Reimbursement documentation
- Personnel costs
- Travel expenditures
- Tips for filling out the forms
- Retention period
Forms needed for reimbursement are provided below.
The forms are .rtf files and can be completed on your word processor, printed, and submitted with the necessary documentation.
Bid Sheet
This is used only when making a purchase of a single item or service costing more than $1,000.
Time and Expense Sheet
Each person involved in the program should complete this form by itemizing all donations and cash expenditures.
Only expenses outlined in Scope of Work are eligible.
Reimbursement Request Summary
All of the Time and Expense sheets should be summarized on this form. The totals of expenditures and donations are
shown here.
This form, along with the individual Time and Expense sheets, must be submitted at the time the request
for reimbursement is made.