b0391 Conference of Inter-Mountain Archivists Records, 1972-2001 A Register of the Collection at the Utah State Historical Society Utah State Historical Society 2004 Finding aid encode in EAD 1.0 by Craig Ringgenberg using XMetaL 1.0, 2005. Finding aid written in English.

The machine-readable finding aid for this collection was created by the

Collections Management staff, Utah State Historical Society. Utah State Historical Society 2006
Salt Lake City, Utah

Copyright 2005, Utah State Historical Society. All rights reserved. Reproduction, storage or transmittal of this work, or any part of it, in any form or by any means, for commercial purposes, is prohibited without prior authorization of the Utah State Historical Society. This work may be used for scholarly and other non-commercial use provided that the Utah State Historical Society is acknowledged as the creator and copyright holder.

Summary Description Utah State Historical Society Mss B 391 Conference of Inter-Mountain Archivists Conference of Inter-Mountain Archivists Records, 1972-2001 5 lin. ft. (11 boxes)

All items in the collection are originals.

The collection includes items created in the course of business by the Conference of Inter-Mountain Archivists, including correspondence, financial documents, membership listings and conference notes. Topics: Associations, institutions, etc. Persons: Thatcher, Linda Scott, Patricia Lyn Sillito, John R. Johnson, Jeffrey O. Organizations: Conference of Inter-Mountain Archivists Places: Nevada Colorado Arizona Utah Form or Genre: Correspondence, minutes, conference materials, speeches, notes, membership listings, directories, financial papers and bank statements. Background Background Note

The Conference of Inter-Mountain Archivists (CIMA) was formed in the early 1970s as a society for professional archivists to network and exchange knowledge about the changes in the archival field. CIMA's membership primarily includes academics and archivists across Utah, Arizona, and Nevada, but members can also be found in Idaho, Kansas, New Mexico, Wyoming, Virginia, Louisiana, and the District of Columbia. The organization's annual meeting keeps its membership abreast of changes in the field and keeps professionals connected.

Scope and Content

Initially, the collection was processed sometime in the 1980s, but because of additions to the collection it was in desperate need of reprocessing. The collection is arranged according to subject, then subsequently by date. "CIA" and "CIMA" are used interchangeably throughout the register as an acronym for the Conference of Inter-Mountain Archivists. This is in keeping with the original labels on the folders. Apparently CIMA changed its acronym in the early 1980s.

 Series Descriptions

Correspondence

Administrative Materials

Financial Materials

Meetings and Workshops

Newsletters

Miscellaneous Materials

 Administrative Information Preferred Citation:

Conference of Inter-Mountain Archivists Records, 1972-2001, Utah State Historical Society.

Acquisition Information:

Transferred

 Restrictions on Use

The Conference of Inter-Mountain Archivists Records are the physical property of the Utah Historical Society, Salt Lake City, Utah. Literary rights, including copyright, may belong to the authors or their heirs and assigns. Please contact the Historical Society for information regarding specific use of this collection.

Processing Information: Collection processed by Melissa Ferguson, 2005 Finding aid compiled by Melissa Ferguson, 2005 Finding aid edited by Linda Thatcher, 2005 Collection cataloged by Linda Thatcher, 2005 Finding aid encoded for the World Wide Web by Craig Ringgenberg, 2005 Source:

Conference of Inter-Mountain Archivists. CIMA News, Winter 2005.

 Separations

Boxes 5 and 6 contain private information and are located in the vault.

 Container list Box Folder Contents Correspondence 1 1 1973 1 2 1974 1 3 1975 1 4 January-April 1976 1 5 May-August 1976 1 6 September-December 1976 1 7 January-June 1977 1 8 July-August 1977 1 9 September-December 1977 1 10 January-May 1978 1 11 June-December 1978 2 1 January-April 1979 2 2 May-June 1979 2 3 July-December 1979 2 4 January-July 1980 2 5 August-December 1980 2 6 January-May 1981 2 7 June-December 1981 2 8 1982 2 9 January-June 1983 2 10 July-December 1983 2 11 1985 2 12 1986 2 13 1987 2 14 1988 2 15 1989 2 16 1990 3 1 1991 3 2 1992 3 3 1993 3 4 2001 3 5 n.d. Administrative Materials 3 6 CIA By-Laws, 1972-1973 3 7 CIMA By-Laws Revision, 1984 3 8 By-laws 1984, Revised 1987 3 9 CIMA Certification, 1988 3 10 CIMA Policy Manual, 1992-1993 3 11 CIMA Dues, 1994 Officer Elections 3 12 CIMA Nominating Committee, 1981-1982 3 13 CIMA Officers, 1985-1993 3 14 Ballots for CIMA Officers, 1993-1998 3 15 CIMA Ballots, 2000 3 16 CIMA Ballots, 2001 Membership 3 17-18 Survey, 1978 3 19 Membership Lists, 1983-1985 3 20 Membership Lists, 1986-1988 4 1 Membership Lists, 1989-1990 4 2 CIMA Telephone Directory and Address List, 1991-1993 4 3 Membership Lists, 1992-1993 4 4 Officers List, 1997 4 5 Membership Directory, 1998 4 6 Invitations to Join CIMA, n.d. 4 7 Membership Mailings, n.d. Financial Materials 4 8 CIA Tax Exemptions, 1972 4 9 Miscellaneous Receipts and Invoices, 1976-1979 4 10 Financial Statements, 1978-1992 4 11 CIA Corp. Non Profit Annual Report, 1980 4 12 CIA Cash Receipts/Membership Dues, 1980 4 13 Tax Information, 1983-1986 4 14 Payment Receipts, 1987-1992 4 15 Annual Financial Reports, 1994-1998 Bank Statements [private-located in vault] 5 1-2 1981-1983 5 3 1984-1985 5 4 1985-1993 5 5 1988-1989 5 6 1989-1991 5 7 1991-1993 5 8 1993 6 1 1994 6 2 1995 6 3 1996 6 4 1997 6 5 1998 6 6 1999 Meetings and Workshops 7 1 First Annual Meeting, 1974 7 2 Salt Lake Workshop, 1976 7 3 Pilot Workshop, 1978 7 4 CIA Workshop, 1980 7 5 Society of American Archivists (SAA) Conservation Workshop, 1982 7 6 CIMA Annual Meeting, October 1982 7 7 CIMA Spring Meeting-Agenda and Minutes, May 1983 7 8 CIA Annual Fall Meeting, September 1983 7 9 Meeting, Carson City (Nevada), April 1984 7 10 CIA Fall Meeting, 1985 7 11 CIMA Spring Meeting, 1987 7 12 CIMA Fall Meeting, 1987 7 13 CIMA Spring Meeting, 1988 8 1 CIMA Fall Meeting, October 1988 8 2 CIMA/SCA Joint Meeting, June 1989 8 3 CIMA Fall Meeting, November 1989 8 4 Council Meeting Minutes, 1990 8 5 CIMA Spring Meeting, April 1990 8 6 Spring Meeting, May 1990 8 7 Spring Meeting, 1991 8 8 CIMA Council Meeting Minutes, January-July 1991 8 9 Council Meeting Minutes, August 1991-January 1993 8 10 CIMA-Council Meeting Minutes, September 1996-June 1998 8 11 CIMA Council Meeting Minutes, August 1998-May 2000 Caucuses 8 12 Fall Caucus, 1990 8 13 Fall Caucus, 1993 8 14 Fall Caucus, 1995 8 15 Fall Caucus, 1996 8 16 Registration, Fall Caucus, 1999 9 1 Fall Caucus, 1998 9 2 CIMA Fall Caucus, 1999 Conferences 9 3 CIA Conference, 1980 9 4 CIA Conference, 1981 9 5 CIA Conference, Spring 1982 9 6 CIA Conference, September 1982 9 7 Conferences, Fall 1984 9 8 CIA Spring Conference, 1985 9 9 CIMA Spring Conference, 1986 9 10 CIMA/COPAR Fall Conference, 1986 9 11 CIMA-Committee on Regional Archival Activity, April 1987 9 12 CIMA Fall Conference, October 1987 9 13 CIMA Conference, May 1988 9 14 CIMA Conference, Research of Survey, August 1988 9 15 CIMA/SCA Spring Conference, 1989 9 16 Fall Conference, 1991 9 17 Society of American Archivists Annual Conference, 1991 9 18 Spring Conference, 1992 9 19 Fall Conference, 1992 9 20 Conference, Spring 1993 9 21 CIMA Spring Conference-Council Meeting Agenda, 1993-1995 9 22 Conference, Spring 1994 9 23 Conference, Spring 1995 9 24 Conference, Spring 1996 10 1 Conference, Spring 1997 10 2 Conference, Spring 1998 Speeches and Discussions 10 3 CIA Speeches, 1976-1992 10 4 Looking for Lost Letters, Panel Discussion, Sponsored by CIMA, 1986 10 5 Carlin, John W.: Keynote Address, 5 June 1996 Newsletters 10 6 Regional Review, January 1981 10 7 Newsletter Exchange List, 1984-1986 10 8 The Colorado Archivist, Summer 1988 10 9 Society of American Archivists Newsletter, 1989 CIMA Newsletter: The Intermountain Archivist 10 10 1976 10 11 1977-1980 10 12 1984-1989 10 13 1990-1993 10 14 1992-1995 10 15 1996-1998 11 1 1998 11 2 1999 11 3 2000 Miscellaneous Materials 11 4 Miscellaneous Materials, 1978 11 5 Regional Archival Organizations Directory, 1980-1982 11 6 Organization for the Protection of the 1st Amendment Minutes, 1980-1981 11 7 CIA Senate Bill 191, 1981 11 8 Coalition to Save Our Documentary Heritage, 1981-1982 11 9 H.R. 6894; 29 July 1982 11 10 Railroad Guide (Announcements), 1984 11 11 Railroad Guide (Orders), 1984-1985 11 12 Miscellaneous, 1985-1986 11 13 Miscellaneous, 1985-1987 11 14 Miscellaneous, 1987 11 15 Caring for Photographic Collections, 1988 11 16 Miscellaneous, 1988